Chattel Los Angeles Office

We are seeking a part-time Executive Assistant who will be responsible for a wide range of administrative and executive support tasks in the main Los Angeles office. Strong proficiency in Microsoft Office is required; the ideal candidate also possesses excellent administrative experience, advanced written and verbal communication skills, and the ability to multi-task in a fast-paced environment. Qualified candidates will be committed to working as an Executive Assistant for one year or
more; this position is not appropriate for individuals interested in advancing in the historic preservation consulting field.

Responsibilities:

Manage executive’s correspondence, including sorting and prioritizing incoming mail and e-mail;
Manage and maintain executive’s schedule, including travel reservations as needed;
Assist with bookkeeping tasks, including monthly invoicing, follow-up on non-payment and execution of semi-monthly payroll;
Package reports, proposals, and presentations, including assembly of marketing materials, photo editing, and document layouts;
Perform general office maintenance, including filing, scanning, and maintaining company insurance certificates and programs;
Greet visitors, answer phones, and direct incoming calls to appropriate party;
Maintain and regularly update mailing lists; and
Maintain and regularly update website content, including blog.

Skills/Qualifications:

Proficiency in Microsoft Office required;
Familiarity with Photoshop and document publishing and graphic design software preferred;
Familiarity with QuickBooks a plus;
Minimum 3 years experience in office administration with previous experience as an Executive Assistant preferred. If you have not worked specifically as an Executive Assistant but believe your previous experience qualifies you for the position, please explain in your cover letter;
Associate’s, Bachelor’s, or higher degree preferred; and
Strong organizational and communication skills and ability to multi-task.

Available immediately, this is a part-time position of 24-32 hours a week with flexible hours. Compensation will depend on experience. We offer a competitive salary, as well as a casual and friendly work environment. For consideration, email cover letter and resume to Marissa Moshier at marissa@chattel.us by July 20, 2012. We invite you to explore our website: www.chattel.us.